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POLICE REGISTRATION

Who needs to register?

When do I register? 

How do I register?

What do I need to take with me to register?

What if I don't register or notify the police of changes within the deadline?

What if I am waiting for my appointment with the Police and I need to travel outside the UK?

What should I do if I've lost my registration certificate?

My immigration permission has the wrong conditions - what should I do?

Who needs to register with the police?

Depending on your nationality and the length of time you will be staying in the UK, you may be required to register with the police, as a condition of your immigration permission. This costs £34.

The condition to register will be written on your visa vignette (sticker in your passport), the letter you received with your passport approving your leave (Home Office decision letter) or on your BRP card. 

If your spouse, unmarried or same-sex partner, and/or children are granted UK immigration permission as your dependants, they may also be required to register with the police.

The list of countries whose citizens are relevant nationals can be found in Appendix 2 of the Immigration Rules.

If you are relevant national you will be required to register with the police if:

  • you are granted immigration permission while you are outside the UK that will allow you to come to and stay in the UK for more than six months; or
  • you are granted immigration permission inside the UK that will allow you to stay for more than six months in total from the date you arrived in the UK.

Notes:

  • If you hold a Hong Kong or Macau SAR passport, you are considered to be a relevant national.
  • If you are a stateless person or if you hold a non-national travel document, you are considered to be a relevant national
  • If you are a citizen of more than one country and one of these countries is not on the list in Appendix 2 of the Immigration Rules, you should not normally be required to register with the police.​
  • Paragraph 326 (2) of the Immigration Rules contains a number of exceptions.

When do I need to register?

You must register within seven days of arriving in the UK, or if you are required to collect a BRP after arriving in the UK, within seven days of collecting it. You can register with the police before or after collecting your BRP. If you register before collecting your BRP, you must take your Home Office letter, approving your visa application, which was issued to you abroad. 

You must also register with the police within 7 days of receiving your new BRP if you are granted an extension or new immigration permission in the UK. See "Notifying the police of changes" (below).

How do I register?

There is a standard procedure for registering with the Police. In September 2018, we have arranged a special scheme on campus, to make it easier for you.

Special arrangement for students starting September 2018

If you are required to register with the Police, QMUL has arranged a special scheme to make the process easier for you. This means that you will only need to attend the OVRO (Overseas Visitors's Record Office) once. You must be able to hand your completed application form to the Information Point in the Octagon, Mile End Campus before 27 September 2018 to be able to take advantage of the scheme. 

Please note: to comply with your conditions of your immigration permission, you must hand in the form within 7 days of arriving in the UK

The process is as follows:

  • Download the registration form
  • Complete the form electronically and print the form
  • Sign, ensuring that your signature is inside the signature box
  • Stick (not staple) a photo to the form
  • Write your student number on the back of the form
  • Hand in the completed form to the Information Point in the Octagon, Mile End Campus between 20 September 2018 and 27 September 2018

You will receive a letter saying that you are taking part in the special scheme and that you have satisfied the 7 day requirement.

If you arrived in the UK before 13 September 2018, you can hand in your form at the Student Enquiry Centre (ground floor, Queens' Building, Mile End campus). You will need to show the Immigration Officer’s stamp in your passport to prove that you arrived in the UK before 13 September 2018.

The Immigration Compliance Team at QMUL will contact you using your QMUL email address to give you information about the next stages. The emails will tell you how you can arrange an appointment to collect your certificate from the OVRO. When you attend the appointment at the OVRO, you will need to take your passport and the £34 fee.

If you are not able to hand in your form before 27 September 2018, you will not be able to take part in this scheme and will need to follow the standard process to register at the OVRO

You can also benefit from this special arrangement if you already have a Police Registration Certificate but need to report your new immigration permission to the Police. 

Once you have registered, please note the guidance about informing the police of any relevant changes to your situation.

Standard Procedure

At the Overseas Visitors Records Office. Please check their website for opening times. Please be aware that during September and October there are usually long queues at OVRO. 

Overseas Visitors Records Office

323 Borough High Street

London , SE1 1JL

Get directions with Citymapper

What do I need to take with me to register? 

  • a card or sterling cash to pay the £34 fee  
  • a completed application form - you need to complete this on a computer, print it, sign it, and take it with you. The Overseas Visitors Records Office will not accept handwritten forms. The form must be completed carefully. If there are any errors, then you will need to complete a whole new form. Please ensure your form is completed using Adobe Acrobat Reader and that your printout is of good quality - your form will be scanned into a computer and it is important that text and features of the form are sharp and clearly readable. There is information about completing the application form on the OVRO website.
  • one passport sized photo (measuring 45mm x 35mm) pasted to your form. Do not staple it. The photo must be in colour and taken against a plain background.
  • your passport and BRP (if you have one) with you. If you made your visa application outside of the UK and will be registering with the police before collecting your BRP, in addition to the documents listed above, you must take your Home Office letter, approving your visa application, which was issued to you abroad. 
  • If you made your immigration application in the UK, you will also need to take the letter which was sent to you with your passport when your application was approved. 

All students are subject to a security check on arrival. Do not carry any sharp objects and attend the office with minimal baggage. If your are found to be carrying a knife or sharp bladed instrument this will be reported to the police and you could be arrested.

After you have registered

You will be given a Police Registration Certificate (PRC) which may be used as an identity document in the United Kingdom (UK). You are advised not to carry it with you but keep it in a safe place together with your Biometric Residence Permit (if you have one) and your passport or travel document. If you are asked to produce the PRC, you will be given 48 hours in which to do so at a police station.

Notifying the police of changes

After you have registered with the police, you will need to inform the Overseas Visitors Records Office each time you are granted an extension of your immigration permission. You must do this within 7 days of receiving your BRP.

You must notify the police within 7 days if you change your residential address.

You must also notify the police within 8 days if you:

  • change your work address or occupation;
  • change your name;
  • acquire a different nationality;
  • are issued a new passport or travel document; or
  • change your marital status.

This Overseas Visitors Records Office web page explains where and how to notify the police of changes.

What if I don't register or notify the police of changes within the deadline?

If you have an instruction on your immigration permission to register with the police, registering with the police and keeping your certificate up to date is a condition of your immigration permission. Failure to comply with the conditions of your immigration permission is a criminal offence and this can have serious consequences.

Failure to comply with the requirements of your immigration conditions could result in a fine of up to £5,000, you could be imprisoned for up to 6 months and you could be removed from the UK. Registering or notifying the police of changes after the deadline could also cause problems next time you apply for UK immigration permission.

If you have not registered with the police or notified them of changes within the deadline, it is essential that you do this as soon as possible.

The Overseas Visitors Records Office advise that honesty is the best policy: It is always best to be honest as it is highly likely that the police will consider your circumstances or oversight which resulted in you being late to register or notify them of changes. By resolving issues quickly and honestly you will be able to concentrate on your studies without worrying.

What if I am waiting for my appointment with the Police and I need to travel outside the UK?

If you are taking part in the special arrangements, UKVI have confirmed that you will be able to travel whilst you are waiting to collect your certificate. You should print your emails from the Immigration Compliance Team which confirm that you are taking part in the scheme and carry them in your hand luggage to show the Border Force Officer, if requested, when you return to the UK. The letter you have been given when you handed in your form may say that you should not travel, however the information we have received from UKVI confirms that you are permitted to travel during this time. This is why you should carry the emails you have received from the Immigration Compliance Team at QMUL. 

If you using the standard procedure, you will receive an admission slip confirming your appointment date from the police when you attend to register. If you have travel arrangements before the date shown on your admission slip, you can present the slip upon re-entry to the UK Border Control as evidence that you have attempted to register. Each admission slip is date stamped with a date of issue and states that the 7 day requirement to register has been satisfied as the student has presented themselves for registration.

What should I do if I've lost my registration certificate?

The Overseas Visitors Records Office web page explains what you need to do. 

My immigration permission has the wrong conditions - what should I do?

Sometimes, nationals of countries on the list do not have their immigration permission endorsed with a requirement to register with the police. The police can only register you if your immigration permission (your sticker or stamp in your passport, your BRP, or the letter that was issued confirming your grant of immigration permission) requires you to register. Therefore if your immigration permission does not state this, you do not need to do anything as there is no legal requirement for you to register, and you are not in breach of the conditions of your stay by not registering.

Occasionally the Home Office issues immigration permission with an instruction to register with the police even though the student is not a national who is required to register. If your immigration permission requires you to register with the police and you think this is a mistake, follow the instructions in our advice guide 'What to do if things go wrong'. 

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