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When and how to apply for Student Finance

When and how to apply for Student Finance

You can find details about personal eligibility, residence requirements and the effect of any previous study on your funding, in the Eligibility section at the end of this Advice Guide.

If you normally live in Scotland, Wales or Northern Ireland, your package of government Student Finance will be different. You need to contact the funding authority in your home country:

Scotland: www.saas.gov.uk

Wales: www.studentfinancewales.co.uk

Northern Ireland: https://www.studentfinanceni.co.uk/

What is Student Finance?

Student Finance is the system of financial support for undergraduate students, provided by the UK government, through an organisation called Student Finance England (SFE). If you normally live in England, the four main elements of Student Finance for full-time undergraduate students are:

  • Tuition Fee Loan
  • Maintenance Loan
  • Maintenance Grant or Special Support Grant
  • Supplementary Grants

Each element is explained in more detail later in this Advice Guide.

When do I apply?

If you are a continuing student you should wait for SFE to contact you before applying for the 2018/19 academic year. We expect that you will be contacted during March 2018 and asked to apply online.

However, if you have not been contacted by SFE it is advisable to log on to your online SFE account to check if you have been invited to apply.

To try and ensure that you are paid the first instalment of your Student Finance at the start of the academic year, you should apply (and provide any additional documentation or information required by SFE) by 22 June 2018 if you are continuing on a course that you have already started.

You can still apply after these dates, but your payments are unlikely to be ready by the start of the academic year.

If you have not applied before the start of the course, you can still apply for Student Finance for the 2018/19 academic year up until the end of May 2019.

You have to reapply for Student Finance in each year of the course, as your entitlement needs to be reassessed each year.

How do I apply?

Continuing students

If you are continuing on a course which you have already started, but this is your first application for Student Finance, then you apply as a new student (see below).

If last year you applied for non-income assessed Student Finance only, you should be automatically sent a Student Finance Entitlement letter from SFE. All you need to do is sign and return the declaration form that you receive with that letter to SFE. You will not receive your payments if you do not sign and return the declaration form. If you are planning to be away from the address that SFE has for you, you will need to make arrangements to ensure that you receive the form. 

From 25 March 2018 new and continuing students, applying for Student Finance online, can submit an 'Online Terms and Conditions' via their online account with an electronic signature rather than returning a signed paper 'online declaration form' in the post.

If last year you applied for income assessed Student Finance, you can reapply online.

SFE will then send you a Student Finance Entitlement letter with a declaration form, which you need to sign and return. You will not receive your payments if you do not sign and return the declaration form. If you are planning to be away from the address that SFE has for you, you will need to make arrangements to ensure that you receive the form.

From 25 March 2018 new and continuing students, applying for Student Finance online, can submit an 'Online Terms and Conditions' via their online account with an electronic signature rather than returning a signed paper 'online declaration form' in the post.

If you would prefer to apply on paper, you can download a PR1 form.

To help you complete your PR1 application form, you will see an ‘n’ next to particular questions on the form. This refers to notes you can find in the PR1 guidance to help you answer some of the more difficult questions on the PR1 form. You can download the PR1 guidance notes.

New students

You can apply online.

To apply, you will need:

  • Your passport details
  • Details of the university and course
  • Your bank details
  • Your National Insurance number
  • If applicable, your parents’ or partner’s details, including their National Insurance number and income (or alternatively you can provide this later)

Please note that when you apply online you will have to request a password. You need to be patient after initially requesting the new password as this process is not instant and you normally need to wait for an email with the new password to be issued.

If you would prefer to apply on paper, you can download a PN1 form.

To help you complete your PN1 application form, you will see an ‘n’ next to particular questions on the form. This refers to notes you can find in the PN1 guidance to help you answer some of the more difficult questions on the PN1 form. You can download the PN1 guidance notes.

From 25 March 2018 new and continuing students, applying for Student Finance online, can submit an 'Online Terms and Conditions' via their online account with an electronic signature rather than returning a signed paper 'online declaration form' in the post.

I am a new student: what evidence do I need to provide with my application?

If you apply online, once you have completed your application you will see a list of evidence you need to send. Remember to send this straight away to avoid delays to your application and payments.

If you apply on paper, you will see an ‘e’ next to particular questions on the form. Refer to the guidance notes that accompany the application form to find out more about what evidence you need to provide in relation to questions which have an ‘e’ next to them.

At the time of applying (either online or on paper), you don’t need to send SFE evidence that you meet the relevant residence requirements. However, it is sensible to ensure that you could provide it, in case you are subsequently asked to. If you have a UK passport number, SFE can check your identity using that number; you don’t need to send them your passport. If you provide your parent’s or partner’s National Insurance (NI) number, SFE can check the household income amounts directly with HM Revenue and Customs. If you don’t have your parent’s or partner’s NI number available when you are applying, this can be provided online afterwards, or on a paper form (PFF2) – more information is available online. 

If your parents are divorced or separated, it is useful to send evidence of this at the time applying, so that SFE know to only include the income of the parent you would normally live with (plus any new partner if they are living with one). The following types of evidence can be used: Decree Nisi; Decree Absolute; Civil partnership dissolution order; letter from a solicitor confirming marital status; or a Council Tax bill showing the single occupancy discount. If you cannot provide any of this evidence and have valid reasons why you cannot, SFE may be able to accept other evidence such as a statutory declaration plus utility bills in one person’s name. A statutory declaration is a statement which you write to confirm your circumstances and which you would then say under oath in the presence of someone who is authorised to hear it (e.g. a solicitor, or a notary who works in a solicitors’ office). That person has to sign the statutory declaration to certify that they have heard it. You can search for a notary on The Notaries Society website. The cost will vary but can be as little as £5.

We have written a template statutory declaration in Appendix 2 to help you formulate your own.

In certain situations you may need to provide further evidence after you have applied, but SFE will usually contact you to ask for this. However, if it is several weeks since you applied for your Student Finance and you have not heard from SFE, you could contact them on 0300 100 0607 to check the progress of your application and whether they need you to send further documents. SFE will normally only need photocopies, not originals. If you are asked to send any original documents, it is a good idea to keep copies. Try to send your documents straight away to avoid delays to your application and payments, preferably using Royal Mail special delivery post which enables you to track delivery.

If you are planning to be away from the address that SFE has for you, you will need to make arrangements to ensure that you receive any correspondence.

EU+

If you are an EU national who has come to the UK to study, you can normally only apply for a Tuition Fee Loan. You need to apply to the Student Finance Services European Team. Continuing students should apply using application form EUPR1A which is available to download.

If you are continuing on a course which you have already started, but this is your first application for Student Finance, then you apply as a new student using form EU18N which is available to download.

You need to send a certified copy of your passport or of both sides of your national identity card. Who can certify documents and what they must write on the copy of the document is explained here.

Continuing students will automatically be sent form EUPR1A so it is important to notify Student Finance England if you change address using the EU notification of change of circumstances form (EUC01).

You can download the EUC01 form here.

You can contact the Non UK Team by phone on (+44) (0)141 243 3570 or write to them: Student Finance Services Non UK Team
Student Finance England
PO Box 89
Darlington
DL1 9AZ

If you are not an EU national but there is an EU national in your family, you might still qualify for a Tuition Fee Loan. The rules are complicated so please contact a Welfare Adviser in the Advice and Counselling Service.

Some EU nationals and their family members may also be eligible for the living costs elements of Student Finance. See the ‘Eligibility rules for government student finance’ section at the end of this guide for more details.

If you become an EU national after your course has started, contact a Welfare Adviser in the Advice and Counselling Service to check whether you can become eligible for Student Finance.

If you are not eligible for the living costs elements of Student Finance, you will need an alternative source of funding to pay for all your living costs in each year of your course. You will need to put together a package of support, which might come from your parents or other family members, your own savings, your earnings, an independent organisation or your own government.

You will also find it helpful to work out how much money you’ll need to spend, so you can compare this with your income. We have a budgeting spreadsheet on our website with an example of an undergraduate budget, which you can personalise, as well as money saving ideas.

If you have extra study related costs as a result of a disability or learning difficulty, some limited funding from the university may be available in certain circumstances. Please contact the QM Disability and Dyslexia Service to discuss your situation.


Disclaimer:
Law, regulations and policies can change quickly. The information on our website is given in good faith and has been carefully checked but QMUL cannot accept responsibility for any errors or omissions. QMUL is not responsible for the content or reliability of the linked websites which are provided for further information.

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